Tera Janelle Design is a full-service residential interior design firm, specializing in custom renovations and ground-up new construction projects, guiding clients through every detail of the design, build, and furnishing process.  We are based in Lynchburg, Virginia and work with clients throughout Virginia and beyond.

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We are seeking a highly organized, detail-oriented Office Admin/Procurement Coordinator to support our design team from an operational and logistical standpoint. This role is essential to the seamless execution of our projects, ensuring that all orders, timelines, and administrative processes are managed with care and precision. This is not a creative design role. Instead, it is ideal for someone who thrives behind the scenes—bringing structure, clarity, and efficiency to a fast-paced, detail-driven design environment.

 

Job Role:​​
  

• Manage procurement of furnishings, materials, and accessories across multiple projects

• Coordinate with vendors, workrooms, and trades regarding products, orders, and lead times

• ​Support project management tasks, including budgeting, invoicing, generating purchase orders, order tracking, receiving, scheduling, and installations

• Maintain internal vendor databases and vendor relationships; seek out new vendor opportunities

• Support the principal designer in providing a high-level client experience

• Prepare and manage client-facing documents, invoices, and purchase orders

• Oversee daily office operations and maintain an organized, efficient studio environment

• Develop and maintain systems, workflows, and documentation to support team productivity

• Manage calendars, scheduling, and internal coordination

• Support bookkeeping processes in coordination with accounting

•  Engage in training, markets, and learning opportunities to foster continued growth in interior design processes and relevant technologies.

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Qualifications:
 

• Strong organizational skills with extreme attention to detail

• 5+ years experience in administrative, logistics, operations, or procurement roles (required)

• Proven ability to manage multiple projects and timelines simultaneously

• Clear, professional communication skills, both written and verbal​

• Proficiency in tools such as Google Workspace, Excel, and project management systems

• A proactive, problem-solving mindset

• Takes ownership of details and ensures nothing falls through the cracks

• Ability to work both independently and collaboratively

• Initiative-driven forward thinker who thrives in a collaborative environment and is eager to grow with an established team.

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Schedule:

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Position is part-time with strong potential to transition to a full time role. Position provides a hybrid work schedule—on location in our Lynchburg design studio, Monday, Wednesday, and Thursday (9:00 AM - 2:30 PM), and remotely Tuesday (9:00 AM - 2:30 PM). Additional hours available based on project loads and installation schedules.

 

Compensation & Benefits:
 

• Compensation: Based on experience

• 3 weeks starting PTO/vacation

• Paid holidays​

• Hybrid work schedule

• Paid maternity/paternity leave

• Retirement benefits

• Employee trade discounts

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Position is ON LOCATION at the Tera Janelle Design studio located in Lynchburg, Virginia.